GBTA CPC FAQ's

What is the Chapter Presidents' Council?

What comprises membership and organizational makeup of the CPC?

What happens if a President cannot attend a meeting?

How many representatives can each chapter send to a CPC meeting?

Membership Dues & Donations

Expenses for attendance at CPC meetings

How often does the CPC meet?

What are the benefits of CPC Membership?

What issues are discussed at CPC meetings?

Where are CPC meetings held and how can my chapter host a meeting?

Does CPC provide support in-between the quarterly meetings?

How do I become involved in CPC Committees?

How can my chapter get the most out of CPC?

What is the dress code for CPC meetings?

What is the Chapter Presidents' Council?

The Chapter Presidents Council (CPC) represents the unified Chapters and Affiliates of the Global Business Travel Association (GBTA) and is the principal liaison between local/individual chapter needs and concerns and GBTA solutions.

What comprises membership and organizational makeup of the CPC?

The CPC consists of the President, Vice President, Secretary/Treasurer, and the local chapter president representatives. The CPC President represents the Council on the GBTA Board of Directors and attends all GBTA Board meetings. Each GBTA affiliate or chapter may have one representative as a member of the CPC.  The President, who must be a Direct or Allied member of the GBTA, represents the chapter.

What happens if a President cannot attend a meeting? 

Chapters must be represented at a minimum of two Chapter Presidents’ Council (CPC) meetings per calendar year.  If the president cannot attend a CPC meeting, another chapter officer with a GBTA membership can attend in the Presidents stead.

How many representatives can each chapter send to a CPC meeting?

Each chapter sends only one representative to a CPC meeting. However, each chapter is allowed one transition meeting per calendar year. This would be when the outgoing president escorts the incoming president to the CPC meeting. Both attendees can participate in all meeting events except voting during the meeting. Only one vote per chapter is allowed. The incoming president cannot attend the transition meeting unless they have either already been elected or they have already taken office. In the event GBTA is hosting an event that coincides with the CPC meeting and additional chapter members are attending the GBTA events, only the Chapter President can attend CPC events. The CPC events are sponsored and additional costs cannot be passed along to the sponsors.

Membership Dues & Donations

Each chapter pays $300 annually for membership on the Council in addition to a $200 donation to be used for the continuing education of the CPC through scholarship and grant programs. This money is used solely by the CPC to finance the needs of the Council. CPC funds are carried over each year to the next operating year. Invoices for CPC Membership Dues are sent to chapters yearly in November.  Dues, along with documents outlined in the Chapter Standards are due to GBTA by January 31 of the following year.

Your dues provide: “What Your CPC Dues Provides”

  • A networking forum with top industry professionals from around the U.S. to share best practices that can be carried back to the chapter. A forum that brings together both buyers and suppliers in one unified partnership working together for mutual benefits.

  • Access to the Chapter Presidents website, a vital source of free-flowing information that covers all areas pertinent to local chapter leadership and development.

  • Top quality educational sessions.

  • Career advancement opportunities that can be transferred into your professional responsibilities such as Team Building = Staff Management; Fundraising/ Membership = Sales/Marketing; and finally, Negotiating Skills Gained through Volunteer Participation/Leadership.

  • Leadership training that enhances chapter growth.

  • Quarterly meetings that provide speaker review for local chapter programs.

  • Chapter speaker resources.

  • A venue for the constructive exchange of information and ideas that affect local chapters.

  • Combined marketing efforts linking the national association and the local chapters dedicated to membership growth.

  • Web access to local chapter information and contacts for existing and potential members.

  • Access to special industry updates.

  • Access to web conferencing geared to chapter leadership and local chapter challenges.

  • Professional development and strengthening of value to members’ companies.

  • A collective voice for all local chapters.

  • Representation on the GBTA Board of Directors.

Expenses for attendance at CPC meetings

Transportation, lodging and other expenses to attend a meeting are paid by the local chapter that you represent and should be included as a line item in each chapter’s yearly budget. Each hosting chapter works extremely hard to minimize expenses for attendees with most meals and events for the weekend sponsored by the host chapter, local suppliers and sponsors found by GBTA Business Development team. The Manager, Chapter and Committee Relations works with the host chapter to negotiate hotel rates based upon guidelines given from the CPC Officers and amenities granted by the host hotel. Each meeting attendee is expected to stay at the host hotel and use the group block rate. The amenities given by the host hotel can include complimentary hospitality room, waive A/V fees, upgrade to higher floor and complimentary morning breakfast. These amenities are valuable and help the CPC keep the meeting cost incurred by the CPC budget to a minimum. Contact Manager, Chapter and Committee Relations if you are interested in hosting a CPC meeting.

How often does the CPC meet?

The CPC meets quarterly for one to two days on a Thursday/Friday, generally in the months of January/February, April/May, July/August (either a webcast meeting or during the GBTA Annual Convention) and October/November.

What are the benefits of CPC Membership?

Networking, networking, networking! The group will provide your chapter leaders with support, ideas and solutions to problems. Just bring up a concern with your chapter, and you will soon find you are not alone with the issue. . .and, at the same time, you will be able to discuss solutions. Remember, we don’t have time to reinvent the wheel...we need answers and solutions that work, and work quickly! This is the place to get help!

What issues are discussed at CPC meetings?

In addition to the normal CPC business discussion, the group addresses issues such as GBTA updates, successful meeting topics, ways to increase membership, chapter liability and insurance issues, forms (membership applications, marketing pieces, membership directories, etc.), using paid services for handling chapter administrative duties and any industry issues affecting corporate travel. CPC meetings are also used as a venue to highlight speakers that can provide programs for local chapters.

Where are CPC meetings held and how can my chapter host a meeting?

Different local chapters volunteer to host each quarterly meeting, therefore meetings are held in different parts of the country. Dates are usually confirmed up to one year in advance. The meeting usually starts on Thursday at 12pm with a dinner Thursday evening. A half-day meeting occurs on Friday, so travel can be planned for Friday afternoon/evening. Let the Manager, Chapter and Committee Relations know of your interest.

Does CPC provide support in-between the quarterly meetings?

Yes! A Chapter Roster of CPC members is updated and available. GBTA also hosts a Chapter Presidents Hub group, information and ideas are a telephone call or email away!

How do I become involved in CPC Committees?

Volunteer!

How can my chapter get the most out of CPC?

Ensure your chapter has a representative to attend all CPC meetings. Get involved. Stay involved.

What is the dress code for CPC meetings?

The suggested dress for all meetings and evening events is business casual, unless otherwise noted by the host chapter.